1. Privacy Statement

At Viventis Search Asia, we are committed to safeguarding your personal data in compliance with the Data Privacy Act of 2012. This Privacy Notice outlines how we collect, use, and secure your personal information when you avail of our services, including recruitment, career development, and participation in our events, such as job fairs and art exhibits.

2. Collection of Personal Data

We collect information you provide directly to us or through other means. This includes:

• For Recruitment & Career Services: We collect your full name, date of birth, gender, marital status, contact details (address, phone numbers, email), work experience, education history, licenses, certifications, and a professional photo.
• For Events & Marketing: When you register for or attend our events, we may collect your name, company, title, email address, dietary restrictions, or accessibility needs.
• From Third-Party Sources: We gather information from professional networking sites (e.g., LinkedIn) and job boards (e.g., Jobstreet) to identify potential candidates for our clients.
• Digital Identifiers: Through our website, we use cookies and analytics tools to enhance your user experience and collect aggregate data about site traffic.

3. Use and Processing of Personal Data

We use and process your personal data to:

• Provide our Services: This includes matching you with job opportunities, conducting executive searches, and delivering assessment and training services to our clients.
• Manage Events: To process event registrations, communicate event details, and send you invitations to future relevant events.
• Marketing & Communications: To provide you with information about our services, promotions, and new career opportunities that may be of interest to you. Your data will not be used for any purpose contrary to law or public policy.

4. Sharing of Personal Data

We may share your personal data with:

• Our Clients: With your express consent, we may share your professional information with our clients to fulfill our recruitment obligations.
• Event Partners & Sponsors: With your consent, we may share basic contact information with our event partners or sponsors.
• Service Providers: We engage vendors and consultants who provide services like cloud storage, IT support, and marketing. We share your data with them as necessary to carry out work on our behalf, and all such sharing is governed by strict confidentiality and data sharing agreements.

• Legal Compliance: We may share your information in accordance with a lawful order from a relevant government agency.

5. Storage and Protection of Personal Data

We have implemented robust organizational and technical security measures to protect your personal data from unauthorized access, loss, or misuse. Our safeguards include:

• Access Control: Only a limited number of authorized personnel have access to personal data.
• Secure Systems: Digital information is stored on secured networks with access rights and encryption to ensure confidentiality. Our websites are regularly scanned for security vulnerabilities.
• Physical Security: Hard copies of your data are stored in locked cabinets within secured premises.
• Non-Disclosure Agreements: Our employees, consultants, and contractors are bound by confidentiality obligations to protect your data.

While we strive for a high level of cybersecurity, we cannot guarantee absolute protection against all risks. We encourage you to use the latest versions of web browsers to benefit from enhanced security features.

6. Data Retention and Disposal

We will retain your personal information for as long as it is necessary for the purposes for which it was collected, or for a period of fifteen (15) years from our last contact with you, whichever is shorter, unless otherwise required by law. Upon your request for removal, or at the end of the retention period, your data will be securely disposed of by shredding physical copies and permanently deleting digital files.

7. Your Data Privacy Rights

As a data subject under the Data Privacy Act, you have the following rights:

• Right to Be Informed: You have the right to be informed about how your data is processed.
• Right to Object: You have the right to object to the processing of your data.
• Right to Access: You can request a copy of the personal information we hold about you.
• Right to Rectification: You can request that we correct any inaccurate or incomplete data.
• Right to Erasure: You can request the removal or destruction of your personal data from our systems.
• Right to Data Portability: If your data is processed electronically, you have the right to obtain a copy of it in a structured and commonly used format.
• Right to Lodge a Complaint: You can file a complaint with the National Privacy Commission.

To exercise any of these rights, please contact our Data Protection Officer.

8. Use of Cookies

Our website uses cookies, which are small files transferred to your computer’s hard drive via your web browser. Cookies enable our systems to recognize your browser and remember certain information, such as your preferences based on previous site activity. This helps us provide you with a better and more efficient service.

You have the option to disable cookies through your browser settings. However, please note that turning off cookies may affect the functionality of some features on our website.

9. User Responsibility

Our website may contain links to third-party sites that are not under our control. We advise you to review the privacy policies of these third-party websites to understand how they handle your data.

10. How to Contact Us

If you have any questions, concerns, or requests regarding this privacy notice or your personal information, please contact our Data Protection Officer at:

Privacy Team
6th Floor, 45 San Miguel Ave., Ortigas Center
Pasig City, Metro Manila, Philippines
[email protected]

11. Consent

Before we collect and process your personal data, we will secure your consent, and you will be provided with an opportunity to read and review this Privacy Notice. If you are under 18, we require consent from your parents or legal guardians to use our services. Your consent will be valid for the purpose for which it was given or for fifteen (15) years, whichever is shorter, unless you expressly withdraw it.